SHORT ON TIME? HERE’S A QUICK SUMMARY
PDFfiller gives you everything you need to create, edit, sign, and manage digital forms effortlessly. Whether you're a business owner, legal professional, HR manager, or freelancer, this versatile online form builder helps you customize fillable PDFs, collect e-signatures, and automate document workflows—all in one intuitive platform. With powerful automation, real-time collaboration, and seamless cloud integrations, you can eliminate manual data entry and simplify paperwork. Choose from hundreds of ready-made templates, use drag-and-drop editing to tailor forms to your needs, and rely on built-in compliance tools to keep everything secure. If you're looking to streamline document management and enhance workflow automation, PDFfiller is designed to make the entire process faster, easier, and more efficient.
PDFfiller gives you everything you need to create, edit, sign, and manage digital forms effortlessly. Whether you're a business owner, legal professional, HR manager, or freelancer, this versatile online form builder helps you customize fillable PDFs, collect e-signatures, and automate document workflows—all in one intuitive platform. With powerful automation, real-time collaboration, and seamless cloud integrations, you can eliminate manual data entry and simplify paperwork. Choose from hundreds of ready-made templates, use drag-and-drop editing to tailor forms to your needs, and rely on built-in compliance tools to keep everything secure. If you're looking to streamline document management and enhance workflow automation, PDFfiller is designed to make the entire process faster, easier, and more efficient.
👍 PROS:
- Easy drag-and-drop form builder
- Hundreds of pre-designed form templates
- Automated workflows
- Legally binding eSignature collection
- Advanced PDF editing
- Real-time collaboration tools
- Integrations with Google Drive, Dropbox, Salesforce, and more
- Secure cloud storage
- Works seamlessly on desktop and mobile devices
👎 CONS:
- No free plan
- Takes time to learn advanced automation features
- Requires an internet connection—no offline mode
- Limited editing capabilities on mobile compared to desktop
Get PDFFILLER - Improve Your Productivity!
SEE WHAT USERS HAVE TO SAY
Trustpilot Rating: 4.4 out of 593 reviews
"PDF Filler is highly responsive and works well on both desktop and mobile devices. It eliminates the need for installing software, as it operates entirely online. File uploads and processing times are quick, even for large documents."
"PDFfiller is a one and done experience. Sign up one time and that's all. No gimmicks - no "add-ons" - and you're able to edit your PDF, share them and send them wherever you want. As easy as that!"
"It's been so useful for applications that I'd otherwise have to write by hand. I have arthritis and writing information in tiny spaces is painful and there's never enough room for the answer. This has solved this problem."
HOW DOES IT WORK?
With PDFfiller, you can create, edit, and manage forms in just a few clicks. Instead of dealing with static PDFs, you can add interactive fields, dropdowns, checkboxes, and even auto-fill sections to speed up form completion. The drag-and-drop builder makes customizing forms simple, even if you don’t have any design experience.
Once your form is ready, you can share it via email, generate a link, or embed it on your website. Need signatures? Just send it for eSigning, and recipients can sign directly on their phone or computer—no printing, scanning, or faxing required.
If you work with a team, you can set up automated approval workflows to track progress, get notifications when forms are completed, and store everything securely in the cloud. Plus, seamless integrations with tools like Google Drive, Dropbox, and Salesforce make it easy to sync your documents across platforms.
WHO SHOULD USE PDFFILLER?
PDFfiller is an excellent tool for anyone who regularly creates, edits, and manages digital forms, whether you’re a small business owner, legal professional, or part of a large enterprise. Business owners and teams can use it to automate paperwork, collect legally binding eSignatures, and securely store important documents, reducing manual tasks and streamlining operations. HR and recruiting professionals benefit from its ability to simplify employee onboarding, manage contracts, and ensure compliance with company policies.
For legal and finance professionals, PDFfiller provides powerful document editing tools, making it easy to draft and update contracts, collect signatures, and keep records well-organized. In the healthcare and insurance industries, it helps simplify patient intake forms, process claims efficiently, and manage policy agreements without the hassle of paper-based documentation. Freelancers and consultants can also take advantage of PDFfiller’s features to create professional invoices, draft contracts, and maintain organized client agreements.
No matter your industry, if you need a fast, reliable, and user-friendly solution for creating, sharing, and tracking forms, PDFfiller can help you work smarter, reduce administrative burdens, and improve efficiency.
WHAT ARE THE FEATURES?
PDFfiller comes packed with powerful features to help you digitize paperwork, automate workflows, and streamline document management. Whether you're handling contracts, HR documents, or client agreements, these tools make creating, editing, and managing forms simple and efficient.
Drag-and-Drop Form Builder
PDFfiller’s drag-and-drop form builder makes it incredibly easy to create, customize, and distribute digital forms without any technical expertise. Whether you’re designing business contracts, client intake forms, employee onboarding documents, or customer feedback surveys, PDFfiller gives you complete control over form creation with an intuitive, user-friendly interface.
With the drag-and-drop editor, you can quickly add fillable fields such as text boxes, checkboxes, dropdown menus, radio buttons, date pickers, and eSignature sections. This means you can create interactive, professional-looking forms without having to manually format or code anything. Instead of dealing with static PDFs that require printing and scanning, recipients can fill out and submit forms digitally, significantly reducing paperwork, saving time, and increasing efficiency.
One of PDFfiller’s standout features is its conditional logic, which allows you to set up dynamic forms that adjust based on user input. For example, you can hide or reveal certain fields depending on the selections made, ensuring a more personalized and streamlined experience for respondents.
Once your form is ready, PDFfiller offers multiple distribution options. You can send it via email, generate a shareable link, or embed it directly on your website, making it easy to collect responses from employees, clients, or customers. Plus, with real-time tracking and notifications, you can monitor when a form is viewed, completed, or signed, keeping your workflow organized and efficient.
For businesses that need a fast, scalable, and paperless way to manage forms, PDFfiller’s drag-and-drop form builder is a powerful tool that helps simplify document collection, improve accuracy, and enhance collaboration across teams.
Pre-Built Form Templates
Creating forms from scratch can be time-consuming, but with PDFfiller’s extensive library of pre-built templates, you can quickly generate professional-quality forms for virtually any need. Whether you require business contracts, HR onboarding documents, invoices, tax forms, legal agreements, healthcare paperwork, or client intake forms, PDFfiller provides hundreds of customizable templates designed to fit various industries and use cases.
Each template is fully editable, allowing you to modify fields, add custom branding, insert logos, adjust formatting, and tailor the content to your specific business requirements. This flexibility ensures that you maintain brand consistency and professionalism while reducing the manual effort involved in form creation.
In addition to saving time, these templates help prevent errors and compliance issues, as many are preformatted to align with legal and regulatory standards. For instance, tax forms follow official layouts, while contracts include standard legal clauses, minimizing the risk of missing critical details.
Once customized, you can share your forms digitally via email, direct links, or website embeds, making it easy to collect information from clients, employees, or partners. If you frequently use the same forms, PDFfiller also lets you store and organize templates for quick access, ensuring a smoother and more efficient workflow.
For businesses and professionals looking to streamline document creation, PDFfiller’s pre-built form templates provide a fast, reliable, and highly customizable solution, helping you focus on what matters most—getting work done efficiently.
Document Automation & Workflows
PDFfiller’s document automation and workflow tools take the hassle out of managing repetitive paperwork, ensuring that your forms are processed quickly, accurately, and with minimal manual effort. Instead of re-entering the same information multiple times, auto-fill fields allow you to prepopulate data across multiple forms, reducing errors and saving valuable time. This is particularly useful for businesses that frequently handle contracts, invoices, tax documents, and HR forms, where consistency and accuracy are essential.
Beyond simple automation, PDFfiller’s conditional logic enables the creation of smart, dynamic forms that adjust based on user input. For example, if a user selects a specific option in a dropdown menu, additional fields can automatically appear, ensuring that only relevant information is requested. This improves the user experience and helps streamline data collection by eliminating unnecessary steps.
For businesses that require multi-step approvals, PDFfiller allows you to set up automated workflows to ensure documents move efficiently through the right channels. You can assign roles, route forms for review, set deadlines, and receive notifications when actions are completed. This makes it easier to track document status, keep stakeholders informed, and eliminate bottlenecks in your approval processes.
With real-time tracking, notifications, and automation tools, PDFfiller ensures that forms, approvals, and document processing are faster, more efficient, and fully optimized, allowing businesses to focus on productivity rather than paperwork.
Advanced PDF Editing
PDFfiller goes beyond basic PDF viewing by offering powerful editing tools that let you modify, customize, and enhance your documents with ease. Whether you need to add text, adjust formatting, highlight key sections, or insert comments and annotations, the platform provides intuitive tools to make edits quickly.
One of its standout features is the ability to convert static PDFs into fully interactive, fillable forms. You can insert text fields, checkboxes, dropdown menus, and eSignature sections, transforming any document into a digital form that can be completed online.
For businesses handling sensitive or confidential information, PDFfiller also includes redaction tools that allow you to black out private details, ensuring that data remains protected and compliant with security regulations like HIPAA and GDPR. With comprehensive editing features, PDFfiller enables you to modify PDFs seamlessly, streamline workflows, and maintain full control over your digital documents.
eSignature Collection & Tracking
PDFfiller makes collecting and managing eSignatures effortless, allowing you to digitally sign documents and request signatures from others in just a few clicks. Whether you're finalizing contracts, approval forms, or legal agreements, PDFfiller ensures that your documents are legally binding and compliant with eSignature laws such as ESIGN and UETA.
For businesses that require multiple signatures, you can set up multi-step signing workflows, ensuring that documents are routed to the right recipients in the correct order. Each signer receives a notification to review and sign, and you can track their progress in real time, eliminating the need for follow-ups.
Instead of dealing with printing, scanning, and mailing paperwork, PDFfiller streamlines the entire process by allowing recipients to sign from any device—desktop, tablet, or smartphone. You can also enable identity verification for added security, ensuring that signatures are authentic and tamper-proof.
With automated reminders, instant status updates, and a secure audit trail, PDFfiller makes eSignature collection fast, efficient, and hassle-free, helping businesses and individuals close deals, approve documents, and finalize agreements with ease.
Secure Cloud Storage & Compliance
Security is a top priority when handling sensitive digital documents, and PDFfiller ensures that your files are protected with advanced encryption and compliance measures. All documents are stored in secure, encrypted cloud storage, safeguarding them from unauthorized access, data breaches, and cyber threats.
For businesses that operate under strict regulatory requirements, PDFfiller is GDPR, HIPAA, and SOC 2 compliant, making it a reliable choice for legal, financial, healthcare, and corporate organizations. These compliance standards help ensure that confidential data is handled securely and in accordance with industry regulations.
To further enhance security, PDFfiller allows you to set granular access controls and permissions, so you can restrict who can view, edit, and share documents within your organization. This ensures that only authorized personnel have access to sensitive files, reducing the risk of data leaks or accidental modifications.
With automated backups, audit trails, and tamper-proof eSignatures, PDFfiller provides a secure, cloud-based document management solution that protects your information while ensuring compliance with global security standards.
Third-Party Integrations
PDFfiller enhances productivity by integrating seamlessly with a wide range of business tools, allowing you to connect your document workflows with the platforms you already use. Whether you need to store files, collaborate with teams, or manage customer relationships, PDFfiller’s integrations ensure that your documents remain accessible and up to date across multiple applications.
You can sync and manage files with Google Drive, Dropbox, OneDrive, and Box, ensuring that documents are securely stored and easily retrievable. For businesses using Salesforce, PDFfiller allows you to create, edit, and sign documents directly within your CRM, streamlining contract management and sales documentation. Integration with Microsoft 365 ensures that you can edit PDFs and manage forms within Word, Excel, or Outlook, making document workflows more efficient.
For team collaboration, PDFfiller integrates with Slack, allowing you to send, share, and discuss documents without leaving your chat platform. Additionally, if you require even more automation, Zapier integration enables you to connect PDFfiller with thousands of other apps, automating repetitive tasks like data entry, approval workflows, and file organization.
By connecting PDFfiller with your favorite business applications, you can eliminate manual work, reduce errors, and create a more seamless document management experience across your entire organization.
Mobile Access & Cross-Platform Compatibility
PDFfiller is designed for on-the-go access, allowing you to edit, sign, and manage documents from any device. The mobile app, available for iOS and Android, ensures that you can review and sign forms from your smartphone or tablet, making it easy to stay productive even when you're away from your computer.
With these features, PDFfiller replaces manual paperwork with fast, automated digital forms, helping businesses save time, reduce errors, and enhance collaboration across teams and clients.
IS IT EASY TO USE?
From our experience, PDFfiller is incredibly easy to use, even for those unfamiliar with online form builders. The interface is clean and well-structured, making it simple to navigate between features, edit documents, and set up forms without any confusion. We found that uploading and modifying PDFs was seamless, with all the necessary tools readily accessible. The drag-and-drop functionality made adding fields and customizing forms feel effortless, and we didn’t need any training to get started.
What stood out the most was how quickly we were able to create, fill, and share forms. Whether we were collecting eSignatures or setting up approval workflows, the process was intuitive and smooth, with minimal learning curve. Even team members who were new to the platform were able to grasp the features within minutes. The ability to access our documents from anywhere, without needing to download software, made collaboration even easier.
Overall, PDFfiller delivered a hassle-free experience, allowing us to manage documents efficiently without unnecessary complexity. The platform feels well-designed for both individual users and teams, making it a reliable choice for anyone looking to streamline paperwork and digital forms.
USER INTERFACE
PDFfiller offers a clean, well-organized, and user-friendly interface, making it easy for you to create, edit, and manage forms without any technical expertise. Whether you're building a new form from scratch, editing a PDF, or setting up an automated workflow, the platform provides an intuitive experience that helps streamline document management.
When you first log in, the dashboard presents a straightforward layout, giving you quick access to your most recent documents, templates, and form-building tools. The drag-and-drop editor is one of the standout features, allowing you to effortlessly add text fields, checkboxes, dropdown menus, eSignature sections, and even conditional logic elements to your forms. The ability to resize, rearrange, and format fields with just a few clicks makes customization simple and efficient.
Navigation is also seamless, with a toolbar at the top providing quick access to essential tools like text editing, annotation, eSignatures, and document sharing. If you're working on multiple documents, PDFfiller keeps everything organized with folder management and search functionalities, ensuring you can locate files quickly.
For teams, real-time collaboration tools make it easy to share documents, request approvals, and track changes. The workflow automation dashboard provides a visual overview of your documents, showing you which forms are pending, completed, or awaiting signatures, so you never lose track of progress.
One area where PDFfiller excels is in its seamless cross-platform experience. Whether you're using it on a desktop, tablet, or smartphone, the interface remains consistent and responsive, making it easy to edit, sign, and share documents from anywhere. While the mobile version is slightly limited in terms of advanced editing, it still provides all the essential features needed for on-the-go document management.
DESKTOP AND MOBILE APPS
PDFfiller is a cloud-based platform, meaning you can access it directly from your web browser without needing to download any desktop software. While it does not have a standalone desktop app, its browser-based interface is fully optimized for Windows, macOS, and Linux, allowing you to create, edit, sign, and manage PDFs seamlessly without any installations.
However, if you need to work on documents from your phone or tablet, PDFfiller does offer mobile apps for iOS and Android. With the mobile app, you can:
Edit PDFs on the go – Add text, images, fillable fields, and annotations.
Sign documents digitally – Use your finger, stylus, or stored signature.
Scan and convert documents – Turn paper documents into PDFs using your camera.
Access cloud storage – Sync files with Google Drive, Dropbox, OneDrive, and other services.
Share and send documents – Email PDFs, generate shareable links, or send via messaging apps.
While the mobile app is great for quick edits, eSignatures, and document sharing, advanced features like bulk automation, workflow customization, and in-depth PDF editing are better suited for the web-based desktop experience.
IS IT SAFE AND SECURE?
Yes, PDFfiller is a safe and secure platform for managing digital forms and documents. It uses enterprise-grade security measures to protect your data, including encryption, access controls, and compliance with major regulatory standards.
PDFfiller is GDPR, HIPAA, and SOC 2 compliant, ensuring that businesses handling sensitive or confidential information—such as legal contracts, medical records, or financial documents—can trust that their data is securely stored and managed. The platform also includes role-based access controls (RBAC), allowing you to set specific permissions for users, ensuring that only authorized individuals can view, edit, or share certain documents.
To further enhance security, all documents are encrypted during storage and transmission, preventing unauthorized access or data breaches. Audit logs and activity tracking also provide visibility into document changes, helping businesses maintain compliance and accountability.
However, as with any cloud-based platform, security also depends on how you manage access and share documents. PDFfiller allows you to set expiration dates on shared links, require authentication for document access, and enable two-factor authentication (2FA) for additional security.
HOW MUCH IS IT?
PDFfiller offers two subscription plans designed to meet the needs of businesses and organizations looking for a comprehensive document management solution.
The Basic Plan, priced at $96 per user per year, requires a minimum of 20 users and includes essential tools for editing, filling, and managing PDFs online. This plan allows you to annotate PDFs, create and customize templates, and access a library of over 25 million forms. You also get document collaboration features, a usage dashboard, and Smart Folders to keep files organized. Additional functionalities include PDF conversion to Word, Excel, PowerPoint, and JPEG, merging PDFs, rearranging pages, setting reminders, and searching content within documents. A dedicated Customer Success Manager provides 24/7 support, ensuring users receive assistance whenever needed.
For businesses needing advanced features, the Premium Plan costs $180 per user per year, with a minimum of 10 users. This plan includes everything in the Basic Plan, plus an enterprise-grade eSignature solution, making it easier to collect legally binding signatures securely. You also get custom branding options, allowing you to personalize documents with company logos and colors. Single Sign-On (SSO) integration ensures seamless authentication for teams, while audit trails provide enhanced security and compliance tracking. Premium users also receive priority support services, ensuring a faster response time for inquiries and troubleshooting.
IS THERE A FREE VERSION?
No, PDFfiller does not offer a free version, but it does provide a free trial that allows you to explore its features before committing to a paid plan. The trial gives you access to PDF editing, form filling, eSignatures, and other essential tools, but once it ends, you’ll need to subscribe to one of the paid plans to continue using the platform.
If you're looking for a fully-featured document management solution, PDFfiller’s Basic and Premium plans offer a range of editing, automation, and eSignature tools to streamline your workflow. For businesses and teams, the free trial is a great way to test the platform’s capabilities before making a purchase.
CUSTOMER SUPPORT
Throughout our time using PDFfiller, we found their customer support team to be responsive, knowledgeable, and genuinely helpful. Whether we reached out via live chat, email, or phone support, the responses were quick and to the point, making it easy to resolve any issues or questions we had.
For all users, PDFfiller provides 24/7 live chat and email support, ensuring that help is always available no matter the time zone. We tested the live chat option, and within a few minutes, a support agent was available to guide us through troubleshooting steps. The team was well-informed and provided clear, step-by-step instructions, making it easy to navigate features like automated workflows, document sharing, and eSignature tracking.
For Premium plan users, phone support is also available, and we found it to be particularly useful for more complex inquiries. When we needed assistance with Single Sign-On (SSO) integration and custom branding options, the agent walked us through the entire setup process in real time, ensuring everything worked smoothly.
Beyond direct support, PDFfiller offers a comprehensive knowledge base, filled with detailed guides, FAQs, and video tutorials. We found these resources especially helpful when learning how to customize templates, set up advanced form automation, and integrate third-party apps.
BOTTOMLINE
If you frequently sign documents or collect signatures from others, PDFfiller can significantly streamline your workflow. It keeps all your files securely stored in the cloud while offering useful organizational tools to help you track and manage documents efficiently. With its intuitive interface and easy-to-follow guides, PDFfiller makes form creation, signing, and document management effortless, making it a great choice for professionals and businesses looking to simplify paperwork and improve productivity.
FAQ
Can I create fillable forms with PDFfiller?
Yes, PDFfiller allows you to create interactive, fillable forms by adding various fields such as text boxes, checkboxes, dropdown menus, and signature fields to your documents.
Does PDFfiller offer pre-built form templates?
Yes, PDFfiller provides a vast library of pre-built form templates across various industries, including legal, healthcare, and business forms, which you can customize to suit your specific needs.
Can I convert existing PDFs into fillable forms?
Absolutely. With PDFfiller, you can upload your existing PDF documents and transform them into fillable forms by inserting interactive fields where needed.
Is it possible to share fillable forms with others?
Yes, after creating your fillable form, you can easily share it with others via email, direct link, or by embedding it on your website. Recipients can fill out the form online, and you can track responses in real-time.
Does PDFfiller support e-signatures on forms?
Yes, PDFfiller includes a robust e-signature feature, allowing you to collect legally binding electronic signatures on your forms.
Can I automate workflows with PDFfiller forms?
Yes, PDFfiller offers document automation features, enabling you to set up workflows that auto-fill fields with saved data, apply conditional logic for dynamic forms, and automate approval processes.
Is there a limit to the number of forms I can create?
PDFfiller does not impose a specific limit on the number of forms you can create; however, usage may be subject to fair use policies as outlined in their terms of service.
Can I integrate PDFfiller forms with other applications?
Yes, PDFfiller integrates with various third-party applications, including cloud storage services like Google Drive and Dropbox, as well as CRM systems, allowing for seamless data transfer and workflow automation.
Are PDFfiller forms mobile-friendly?
Yes, forms created with PDFfiller are accessible and fillable on mobile devices, ensuring that users can complete forms on-the-go.
How secure are the forms created with PDFfiller?
PDFfiller employs advanced security measures, including AES-256 encryption and compliance with regulations such as GDPR and HIPAA, to ensure that your forms and data are secure.
Trustpilot Rating: 4.4 out of 593 reviews
"PDF Filler is highly responsive and works well on both desktop and mobile devices. It eliminates the need for installing software, as it operates entirely online. File uploads and processing times are quick, even for large documents."
"PDFfiller is a one and done experience. Sign up one time and that's all. No gimmicks - no "add-ons" - and you're able to edit your PDF, share them and send them wherever you want. As easy as that!"
"It's been so useful for applications that I'd otherwise have to write by hand. I have arthritis and writing information in tiny spaces is painful and there's never enough room for the answer. This has solved this problem."
HOW DOES IT WORK?
With PDFfiller, you can create, edit, and manage forms in just a few clicks. Instead of dealing with static PDFs, you can add interactive fields, dropdowns, checkboxes, and even auto-fill sections to speed up form completion. The drag-and-drop builder makes customizing forms simple, even if you don’t have any design experience.
Once your form is ready, you can share it via email, generate a link, or embed it on your website. Need signatures? Just send it for eSigning, and recipients can sign directly on their phone or computer—no printing, scanning, or faxing required.
If you work with a team, you can set up automated approval workflows to track progress, get notifications when forms are completed, and store everything securely in the cloud. Plus, seamless integrations with tools like Google Drive, Dropbox, and Salesforce make it easy to sync your documents across platforms.
WHO SHOULD USE PDFFILLER?
PDFfiller is an excellent tool for anyone who regularly creates, edits, and manages digital forms, whether you’re a small business owner, legal professional, or part of a large enterprise. Business owners and teams can use it to automate paperwork, collect legally binding eSignatures, and securely store important documents, reducing manual tasks and streamlining operations. HR and recruiting professionals benefit from its ability to simplify employee onboarding, manage contracts, and ensure compliance with company policies.
For legal and finance professionals, PDFfiller provides powerful document editing tools, making it easy to draft and update contracts, collect signatures, and keep records well-organized. In the healthcare and insurance industries, it helps simplify patient intake forms, process claims efficiently, and manage policy agreements without the hassle of paper-based documentation. Freelancers and consultants can also take advantage of PDFfiller’s features to create professional invoices, draft contracts, and maintain organized client agreements.
No matter your industry, if you need a fast, reliable, and user-friendly solution for creating, sharing, and tracking forms, PDFfiller can help you work smarter, reduce administrative burdens, and improve efficiency.
WHAT ARE THE FEATURES?
PDFfiller comes packed with powerful features to help you digitize paperwork, automate workflows, and streamline document management. Whether you're handling contracts, HR documents, or client agreements, these tools make creating, editing, and managing forms simple and efficient.
Drag-and-Drop Form Builder
PDFfiller’s drag-and-drop form builder makes it incredibly easy to create, customize, and distribute digital forms without any technical expertise. Whether you’re designing business contracts, client intake forms, employee onboarding documents, or customer feedback surveys, PDFfiller gives you complete control over form creation with an intuitive, user-friendly interface.
With the drag-and-drop editor, you can quickly add fillable fields such as text boxes, checkboxes, dropdown menus, radio buttons, date pickers, and eSignature sections. This means you can create interactive, professional-looking forms without having to manually format or code anything. Instead of dealing with static PDFs that require printing and scanning, recipients can fill out and submit forms digitally, significantly reducing paperwork, saving time, and increasing efficiency.
One of PDFfiller’s standout features is its conditional logic, which allows you to set up dynamic forms that adjust based on user input. For example, you can hide or reveal certain fields depending on the selections made, ensuring a more personalized and streamlined experience for respondents.
Once your form is ready, PDFfiller offers multiple distribution options. You can send it via email, generate a shareable link, or embed it directly on your website, making it easy to collect responses from employees, clients, or customers. Plus, with real-time tracking and notifications, you can monitor when a form is viewed, completed, or signed, keeping your workflow organized and efficient.
For businesses that need a fast, scalable, and paperless way to manage forms, PDFfiller’s drag-and-drop form builder is a powerful tool that helps simplify document collection, improve accuracy, and enhance collaboration across teams.
Pre-Built Form Templates
Creating forms from scratch can be time-consuming, but with PDFfiller’s extensive library of pre-built templates, you can quickly generate professional-quality forms for virtually any need. Whether you require business contracts, HR onboarding documents, invoices, tax forms, legal agreements, healthcare paperwork, or client intake forms, PDFfiller provides hundreds of customizable templates designed to fit various industries and use cases.
Each template is fully editable, allowing you to modify fields, add custom branding, insert logos, adjust formatting, and tailor the content to your specific business requirements. This flexibility ensures that you maintain brand consistency and professionalism while reducing the manual effort involved in form creation.
In addition to saving time, these templates help prevent errors and compliance issues, as many are preformatted to align with legal and regulatory standards. For instance, tax forms follow official layouts, while contracts include standard legal clauses, minimizing the risk of missing critical details.
Once customized, you can share your forms digitally via email, direct links, or website embeds, making it easy to collect information from clients, employees, or partners. If you frequently use the same forms, PDFfiller also lets you store and organize templates for quick access, ensuring a smoother and more efficient workflow.
For businesses and professionals looking to streamline document creation, PDFfiller’s pre-built form templates provide a fast, reliable, and highly customizable solution, helping you focus on what matters most—getting work done efficiently.
Document Automation & Workflows
PDFfiller’s document automation and workflow tools take the hassle out of managing repetitive paperwork, ensuring that your forms are processed quickly, accurately, and with minimal manual effort. Instead of re-entering the same information multiple times, auto-fill fields allow you to prepopulate data across multiple forms, reducing errors and saving valuable time. This is particularly useful for businesses that frequently handle contracts, invoices, tax documents, and HR forms, where consistency and accuracy are essential.
Beyond simple automation, PDFfiller’s conditional logic enables the creation of smart, dynamic forms that adjust based on user input. For example, if a user selects a specific option in a dropdown menu, additional fields can automatically appear, ensuring that only relevant information is requested. This improves the user experience and helps streamline data collection by eliminating unnecessary steps.
For businesses that require multi-step approvals, PDFfiller allows you to set up automated workflows to ensure documents move efficiently through the right channels. You can assign roles, route forms for review, set deadlines, and receive notifications when actions are completed. This makes it easier to track document status, keep stakeholders informed, and eliminate bottlenecks in your approval processes.
With real-time tracking, notifications, and automation tools, PDFfiller ensures that forms, approvals, and document processing are faster, more efficient, and fully optimized, allowing businesses to focus on productivity rather than paperwork.
Advanced PDF Editing
PDFfiller goes beyond basic PDF viewing by offering powerful editing tools that let you modify, customize, and enhance your documents with ease. Whether you need to add text, adjust formatting, highlight key sections, or insert comments and annotations, the platform provides intuitive tools to make edits quickly.
One of its standout features is the ability to convert static PDFs into fully interactive, fillable forms. You can insert text fields, checkboxes, dropdown menus, and eSignature sections, transforming any document into a digital form that can be completed online.
For businesses handling sensitive or confidential information, PDFfiller also includes redaction tools that allow you to black out private details, ensuring that data remains protected and compliant with security regulations like HIPAA and GDPR. With comprehensive editing features, PDFfiller enables you to modify PDFs seamlessly, streamline workflows, and maintain full control over your digital documents.
eSignature Collection & Tracking
PDFfiller makes collecting and managing eSignatures effortless, allowing you to digitally sign documents and request signatures from others in just a few clicks. Whether you're finalizing contracts, approval forms, or legal agreements, PDFfiller ensures that your documents are legally binding and compliant with eSignature laws such as ESIGN and UETA.
For businesses that require multiple signatures, you can set up multi-step signing workflows, ensuring that documents are routed to the right recipients in the correct order. Each signer receives a notification to review and sign, and you can track their progress in real time, eliminating the need for follow-ups.
Instead of dealing with printing, scanning, and mailing paperwork, PDFfiller streamlines the entire process by allowing recipients to sign from any device—desktop, tablet, or smartphone. You can also enable identity verification for added security, ensuring that signatures are authentic and tamper-proof.
With automated reminders, instant status updates, and a secure audit trail, PDFfiller makes eSignature collection fast, efficient, and hassle-free, helping businesses and individuals close deals, approve documents, and finalize agreements with ease.
Secure Cloud Storage & Compliance
Security is a top priority when handling sensitive digital documents, and PDFfiller ensures that your files are protected with advanced encryption and compliance measures. All documents are stored in secure, encrypted cloud storage, safeguarding them from unauthorized access, data breaches, and cyber threats.
For businesses that operate under strict regulatory requirements, PDFfiller is GDPR, HIPAA, and SOC 2 compliant, making it a reliable choice for legal, financial, healthcare, and corporate organizations. These compliance standards help ensure that confidential data is handled securely and in accordance with industry regulations.
To further enhance security, PDFfiller allows you to set granular access controls and permissions, so you can restrict who can view, edit, and share documents within your organization. This ensures that only authorized personnel have access to sensitive files, reducing the risk of data leaks or accidental modifications.
With automated backups, audit trails, and tamper-proof eSignatures, PDFfiller provides a secure, cloud-based document management solution that protects your information while ensuring compliance with global security standards.
Third-Party Integrations
PDFfiller enhances productivity by integrating seamlessly with a wide range of business tools, allowing you to connect your document workflows with the platforms you already use. Whether you need to store files, collaborate with teams, or manage customer relationships, PDFfiller’s integrations ensure that your documents remain accessible and up to date across multiple applications.
You can sync and manage files with Google Drive, Dropbox, OneDrive, and Box, ensuring that documents are securely stored and easily retrievable. For businesses using Salesforce, PDFfiller allows you to create, edit, and sign documents directly within your CRM, streamlining contract management and sales documentation. Integration with Microsoft 365 ensures that you can edit PDFs and manage forms within Word, Excel, or Outlook, making document workflows more efficient.
For team collaboration, PDFfiller integrates with Slack, allowing you to send, share, and discuss documents without leaving your chat platform. Additionally, if you require even more automation, Zapier integration enables you to connect PDFfiller with thousands of other apps, automating repetitive tasks like data entry, approval workflows, and file organization.
By connecting PDFfiller with your favorite business applications, you can eliminate manual work, reduce errors, and create a more seamless document management experience across your entire organization.
Mobile Access & Cross-Platform Compatibility
PDFfiller is designed for on-the-go access, allowing you to edit, sign, and manage documents from any device. The mobile app, available for iOS and Android, ensures that you can review and sign forms from your smartphone or tablet, making it easy to stay productive even when you're away from your computer.
With these features, PDFfiller replaces manual paperwork with fast, automated digital forms, helping businesses save time, reduce errors, and enhance collaboration across teams and clients.
IS IT EASY TO USE?
From our experience, PDFfiller is incredibly easy to use, even for those unfamiliar with online form builders. The interface is clean and well-structured, making it simple to navigate between features, edit documents, and set up forms without any confusion. We found that uploading and modifying PDFs was seamless, with all the necessary tools readily accessible. The drag-and-drop functionality made adding fields and customizing forms feel effortless, and we didn’t need any training to get started.
What stood out the most was how quickly we were able to create, fill, and share forms. Whether we were collecting eSignatures or setting up approval workflows, the process was intuitive and smooth, with minimal learning curve. Even team members who were new to the platform were able to grasp the features within minutes. The ability to access our documents from anywhere, without needing to download software, made collaboration even easier.
Overall, PDFfiller delivered a hassle-free experience, allowing us to manage documents efficiently without unnecessary complexity. The platform feels well-designed for both individual users and teams, making it a reliable choice for anyone looking to streamline paperwork and digital forms.
USER INTERFACE
PDFfiller offers a clean, well-organized, and user-friendly interface, making it easy for you to create, edit, and manage forms without any technical expertise. Whether you're building a new form from scratch, editing a PDF, or setting up an automated workflow, the platform provides an intuitive experience that helps streamline document management.
When you first log in, the dashboard presents a straightforward layout, giving you quick access to your most recent documents, templates, and form-building tools. The drag-and-drop editor is one of the standout features, allowing you to effortlessly add text fields, checkboxes, dropdown menus, eSignature sections, and even conditional logic elements to your forms. The ability to resize, rearrange, and format fields with just a few clicks makes customization simple and efficient.
Navigation is also seamless, with a toolbar at the top providing quick access to essential tools like text editing, annotation, eSignatures, and document sharing. If you're working on multiple documents, PDFfiller keeps everything organized with folder management and search functionalities, ensuring you can locate files quickly.
For teams, real-time collaboration tools make it easy to share documents, request approvals, and track changes. The workflow automation dashboard provides a visual overview of your documents, showing you which forms are pending, completed, or awaiting signatures, so you never lose track of progress.
One area where PDFfiller excels is in its seamless cross-platform experience. Whether you're using it on a desktop, tablet, or smartphone, the interface remains consistent and responsive, making it easy to edit, sign, and share documents from anywhere. While the mobile version is slightly limited in terms of advanced editing, it still provides all the essential features needed for on-the-go document management.
DESKTOP AND MOBILE APPS
PDFfiller is a cloud-based platform, meaning you can access it directly from your web browser without needing to download any desktop software. While it does not have a standalone desktop app, its browser-based interface is fully optimized for Windows, macOS, and Linux, allowing you to create, edit, sign, and manage PDFs seamlessly without any installations.
However, if you need to work on documents from your phone or tablet, PDFfiller does offer mobile apps for iOS and Android. With the mobile app, you can:
While the mobile app is great for quick edits, eSignatures, and document sharing, advanced features like bulk automation, workflow customization, and in-depth PDF editing are better suited for the web-based desktop experience.
IS IT SAFE AND SECURE?
Yes, PDFfiller is a safe and secure platform for managing digital forms and documents. It uses enterprise-grade security measures to protect your data, including encryption, access controls, and compliance with major regulatory standards.
PDFfiller is GDPR, HIPAA, and SOC 2 compliant, ensuring that businesses handling sensitive or confidential information—such as legal contracts, medical records, or financial documents—can trust that their data is securely stored and managed. The platform also includes role-based access controls (RBAC), allowing you to set specific permissions for users, ensuring that only authorized individuals can view, edit, or share certain documents.
To further enhance security, all documents are encrypted during storage and transmission, preventing unauthorized access or data breaches. Audit logs and activity tracking also provide visibility into document changes, helping businesses maintain compliance and accountability.
However, as with any cloud-based platform, security also depends on how you manage access and share documents. PDFfiller allows you to set expiration dates on shared links, require authentication for document access, and enable two-factor authentication (2FA) for additional security.
HOW MUCH IS IT?
PDFfiller offers two subscription plans designed to meet the needs of businesses and organizations looking for a comprehensive document management solution.
The Basic Plan, priced at $96 per user per year, requires a minimum of 20 users and includes essential tools for editing, filling, and managing PDFs online. This plan allows you to annotate PDFs, create and customize templates, and access a library of over 25 million forms. You also get document collaboration features, a usage dashboard, and Smart Folders to keep files organized. Additional functionalities include PDF conversion to Word, Excel, PowerPoint, and JPEG, merging PDFs, rearranging pages, setting reminders, and searching content within documents. A dedicated Customer Success Manager provides 24/7 support, ensuring users receive assistance whenever needed.
For businesses needing advanced features, the Premium Plan costs $180 per user per year, with a minimum of 10 users. This plan includes everything in the Basic Plan, plus an enterprise-grade eSignature solution, making it easier to collect legally binding signatures securely. You also get custom branding options, allowing you to personalize documents with company logos and colors. Single Sign-On (SSO) integration ensures seamless authentication for teams, while audit trails provide enhanced security and compliance tracking. Premium users also receive priority support services, ensuring a faster response time for inquiries and troubleshooting.
IS THERE A FREE VERSION?
No, PDFfiller does not offer a free version, but it does provide a free trial that allows you to explore its features before committing to a paid plan. The trial gives you access to PDF editing, form filling, eSignatures, and other essential tools, but once it ends, you’ll need to subscribe to one of the paid plans to continue using the platform.
If you're looking for a fully-featured document management solution, PDFfiller’s Basic and Premium plans offer a range of editing, automation, and eSignature tools to streamline your workflow. For businesses and teams, the free trial is a great way to test the platform’s capabilities before making a purchase.
CUSTOMER SUPPORT
Throughout our time using PDFfiller, we found their customer support team to be responsive, knowledgeable, and genuinely helpful. Whether we reached out via live chat, email, or phone support, the responses were quick and to the point, making it easy to resolve any issues or questions we had.
For all users, PDFfiller provides 24/7 live chat and email support, ensuring that help is always available no matter the time zone. We tested the live chat option, and within a few minutes, a support agent was available to guide us through troubleshooting steps. The team was well-informed and provided clear, step-by-step instructions, making it easy to navigate features like automated workflows, document sharing, and eSignature tracking.
For Premium plan users, phone support is also available, and we found it to be particularly useful for more complex inquiries. When we needed assistance with Single Sign-On (SSO) integration and custom branding options, the agent walked us through the entire setup process in real time, ensuring everything worked smoothly.
Beyond direct support, PDFfiller offers a comprehensive knowledge base, filled with detailed guides, FAQs, and video tutorials. We found these resources especially helpful when learning how to customize templates, set up advanced form automation, and integrate third-party apps.
BOTTOMLINE
If you frequently sign documents or collect signatures from others, PDFfiller can significantly streamline your workflow. It keeps all your files securely stored in the cloud while offering useful organizational tools to help you track and manage documents efficiently. With its intuitive interface and easy-to-follow guides, PDFfiller makes form creation, signing, and document management effortless, making it a great choice for professionals and businesses looking to simplify paperwork and improve productivity.
FAQ
Can I create fillable forms with PDFfiller?
Yes, PDFfiller allows you to create interactive, fillable forms by adding various fields such as text boxes, checkboxes, dropdown menus, and signature fields to your documents.
Does PDFfiller offer pre-built form templates?
Yes, PDFfiller provides a vast library of pre-built form templates across various industries, including legal, healthcare, and business forms, which you can customize to suit your specific needs.
Can I convert existing PDFs into fillable forms?
Absolutely. With PDFfiller, you can upload your existing PDF documents and transform them into fillable forms by inserting interactive fields where needed.
Is it possible to share fillable forms with others?
Yes, after creating your fillable form, you can easily share it with others via email, direct link, or by embedding it on your website. Recipients can fill out the form online, and you can track responses in real-time.
Does PDFfiller support e-signatures on forms?
Yes, PDFfiller includes a robust e-signature feature, allowing you to collect legally binding electronic signatures on your forms.
Can I automate workflows with PDFfiller forms?
Yes, PDFfiller offers document automation features, enabling you to set up workflows that auto-fill fields with saved data, apply conditional logic for dynamic forms, and automate approval processes.
Is there a limit to the number of forms I can create?
PDFfiller does not impose a specific limit on the number of forms you can create; however, usage may be subject to fair use policies as outlined in their terms of service.
Can I integrate PDFfiller forms with other applications?
Yes, PDFfiller integrates with various third-party applications, including cloud storage services like Google Drive and Dropbox, as well as CRM systems, allowing for seamless data transfer and workflow automation.
Are PDFfiller forms mobile-friendly?
Yes, forms created with PDFfiller are accessible and fillable on mobile devices, ensuring that users can complete forms on-the-go.
How secure are the forms created with PDFfiller?
PDFfiller employs advanced security measures, including AES-256 encryption and compliance with regulations such as GDPR and HIPAA, to ensure that your forms and data are secure.
