Doesn’t it feel like there are never enough hours in the day? This is never more true than for those involved in project management. The seemingly endless sea of moving parts, the post-it notes, the spreadsheets, and the relentless files can feel overwhelming at the best of times. For many, though the new hybrid-work style has wrought considerable benefits in terms of individual freedom, it has only exasperated the stress of working efficiently as a team.
Even if you are in the office, it can be a serious challenge to coordinate across divisions, divide workload evenly, track progress, and share resources, all while coming in on budget and on time. Efficient management is one of the most critical factors that can ultimately lead to the success - or failure - of a project. Ineffective management can result in:
Project management software is everything you need in a single place. The industry’s leading software will take all those separate elements that are so important to a project's success (but so easy to lose track of) and integrate them all into a single, user-friendly interface. Task allocation, progress and resource tracking, budget, reporting, collaboration, and essential files, are all just a click away for anybody who needs them.
Let’s take a closer look at some of the ways project management software can help you:
Whether you're a team of 15, 30, or 500, using the right project management tool can make work life easier for everyone involved. But where do you even begin with so many project management apps in the market? As a team who regularly juggles people and projects, we're definitely not new to using these tools. Here's what we looked at when shortlisting brands for this year's Top 10 list:
Many project management systems offer comprehensive integration with 3rd party software. One of the biggest selling points of these systems is that they allow complete project management from a single interface. As such, emails and other communication platforms such as Slack, accounting software, CRMs, and more can typically be integrated into a project management system.
As many of the top project management systems are regularly adopted by Fortune100 companies, the need for advanced data protection is high. That’s why a trusted industry name is so important. Many companies are ISO certified, as well as holding the EU-US privacy shield for exchanges of personal data, amongst other certifications. As always, it is important all employees practice sound data-privacy measures informed by comprehensive training.
As with any new software, a teething period of some degree is likely to occur. The basic features of project management software are often pretty simple to get the hang of. For more advanced features, it may take a little longer for the whole team to get their head around. However, the huge benefit is that this may be the only software you need ever use. Having everything all in one place eliminates the need to understand all manner of different programs, increasing efficiency both in terms of project management and ongoing training.
Cost can vary greatly between project management systems. The largest variables are typically the size of your team and the advanced features you wish to include. As a project manager, it is important to factor in the cost of any new system and ensure the budget is sensible. Fortunately - provided the system is suitable for the size and requirements of your team - the price is likely to be entirely offset by the increase in productivity and project success rate. Remember, 12% of a budget is wasted on management inefficiency on average, a number set to be greatly reduced by the right project management software.
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