Best Project Management Software

Best Project Management Software

In a hurry? Here’s the top Project Management Software for 2023:

The Best Project Management Software 2023

Doesn’t it feel like there are never enough hours in the day? This is never more true than for those involved in project management. The seemingly endless sea of moving parts, the post-it notes, the spreadsheets, and the relentless files can feel overwhelming at the best of times. For many, though the new hybrid-work style has wrought considerable benefits in terms of individual freedom, it has only exasperated the stress of working efficiently as a team.

Even if you are in the office, it can be a serious challenge to coordinate across divisions, divide workload evenly, track progress, and share resources, all while coming in on budget and on time. Efficient management is one of the most critical factors that can ultimately lead to the success - or failure - of a project. Ineffective management can result in:

  • Dissatisfied clients
  • Wasted resources
  • Inefficient task allocation
  • Confusion amongst employees
  • Protracted timelines
  • Ballooning budgets
  • Misplacement of essential files
  • Reputational damage

With so much riding on effective project management, it should come as no surprise that PWC found that 77% of all top-performing projects use project management software to support and streamline their role. What is perhaps more surprising then, is that only one in 4 organizations incorporate project management software into their regular approach.

Instead, many outdated companies opt for a mismatch of excel spreadsheets, paper, and disjointed tools. Little wonder then that project mismanagement still results in 12% of wasted investment in the US. That’s $120M for every $1B spent gone to poor project management.

An overview of the best Project Management Software for 2023:

What is Project Management Software? How can it help me?

Project management software is everything you need in a single place. The industry’s leading software will take all those separate elements that are so important to a project's success (but so easy to lose track of) and integrate them all into a single, user-friendly interface. Task allocation, progress and resource tracking, budget, reporting, collaboration, and essential files, are all just a click away for anybody who needs them.

Let’s take a closer look at some of the ways project management software can help you:

  • Task management - With a top-down view of every essential employee (across every team) at your disposal you can see who’s doing what and how they are progressing. This allows for optimized task allocation and ensures nobody is caught feeling overwhelmed or underutilized.
  • Communication - Many project management systems feature advanced communication options allowing individuals to chat, leave comments, schedule, and attend meetings, all within a single interface. For hybrid working, this is an indispensable feature.
  • Budget management - Accurate time tracking allows a project manager to control costs effectively and trim the budget if it is being inefficiently utilized. The best software even has predictive capabilities, allowing for budget estimations far in advance. If you handle multiple clients, automated billing can free up time to spend on what really matters - supporting your team.
  • Document collation - Did I leave that file on my work or home computer? Does everyone have the required access? What files am I going to need down the line? By keeping all your essential documents and files in one place there is no need to waste time hunting for them and efficiency can be ensured.
  • Advanced reporting - It is always easier to rectify a problem when you can see its root cause. Real-time reports are collated for everything from financial allocation to individual performances and are instantly shareable.
  • With the huge benefits of project management software in mind, let's take a look at the three best offerings for 2023:

    How we chose the best Project Management Tools for 2023

    Whether you're a team of 15, 30, or 500, using the right project management tool can make work life easier for everyone involved. But where do you even begin with so many project management apps in the market? As a team who regularly juggles people and projects, we're definitely not new to using these tools. Here's what we looked at when shortlisting brands for this year's Top 10 list:

    • Task management
    • Scheduling and planning
    • Monitoring and reporting
    • Time tracking/Timesheets
    • Budgeting and Communication
    • Resource management
    • Dashboards and Integration
    • Security
    • Support

    📎 Can project management software be integrated with existing software?

    Many project management systems offer comprehensive integration with 3rd party software. One of the biggest selling points of these systems is that they allow complete project management from a single interface. As such, emails and other communication platforms such as Slack, accounting software, CRMs, and more can typically be integrated into a project management system.

    🔒 Is data safe with project management software?

    As many of the top project management systems are regularly adopted by Fortune100 companies, the need for advanced data protection is high. That’s why a trusted industry name is so important. Many companies are ISO certified, as well as holding the EU-US privacy shield for exchanges of personal data, amongst other certifications. As always, it is important all employees practice sound data-privacy measures informed by comprehensive training.

    📜 Is there a learning curve involved?

    As with any new software, a teething period of some degree is likely to occur. The basic features of project management software are often pretty simple to get the hang of. For more advanced features, it may take a little longer for the whole team to get their head around. However, the huge benefit is that this may be the only software you need ever use. Having everything all in one place eliminates the need to understand all manner of different programs, increasing efficiency both in terms of project management and ongoing training.

    💰 What is the cost of project management software?

    Cost can vary greatly between project management systems. The largest variables are typically the size of your team and the advanced features you wish to include. As a project manager, it is important to factor in the cost of any new system and ensure the budget is sensible. Fortunately - provided the system is suitable for the size and requirements of your team - the price is likely to be entirely offset by the increase in productivity and project success rate. Remember, 12% of a budget is wasted on management inefficiency on average, a number set to be greatly reduced by the right project management software.

    Transparency and Trust: The aim of this website is to help you find the perfect software for your needs in an easy-to-view comparison list. You can read more about how we review and about our background in the About Us section of this website. does not feature all of the software available in the market, we cherry-pick what we consider to be the leaders in each vertical. We try to keep this site updated and fresh, but cannot guarantee the accuracy of the information as well as the prices featured at all times. All prices quoted on this site are based on USD so there could be slight discrepancies due to currency fluctuations. Although the site is free to use, we do earn commissions from the software companies that we have partnered with. If you click on one of our links and then make a purchase, we will get paid by that company. This has an impact on the ranking, score, and order in which the software is presented in our list and elsewhere throughout the site. Software listings on this page DO NOT imply endorsement.
    Top Project Management Software 2023